For each contract awarded, an official contract file shall be established and contain the following information:

(a) Purchase requisition.

(b) Public notice.

(c) Bid or offeror’s mailing list.

(d) Request for Proposals or request for proposals.

(e) Bid abstract or record.

(f) Determination of non-responsibility, when applicable.

(g) Evaluation results (negotiated procurement).

(h) Notice of award to unsuccessful bidders or offerors.

(i) Contract.

(j) Non-competitive determination (when applicable).

(k) Emergency procurement determination (when applicable).

(l) Cost – reimbursement contract determination (when applicable).

(m) Basis for cost or price.