(a) Excused absence is absence from duty duly authorized by the Executive Director, without charge to annual leave or loss of payor service credit, under the circumstances described below:

(1) To take an employment examination for a position currently occupied or one to which the employee may be promoted or reassigned, not to exceed 3 hours;

(2) To take a physical examination required to determine continued employability;

(3) To obtain treatment for an injury sustained in the performance of duty. The employee may be excused for the balance of the day on which the injury occurred;

(4) To be unavoidably or necessarily absent from duty for less than one hour or for being tardy;

(5) To donate blood to the American Red Cross in American Samoa or in emergencies to individuals from the time necessary for such donations, not to exceed 4 hours, provided that the employee does not receive pay for blood;

(6) To participate in emergency rescue or protective work at the request of local or territorial officials;

(7) To participate in federally recognized civil defense programs for a reasonable length of time up to 40 hours in a calendar year;

(8) To vote and register. An employee who desires to vote or register in an election or in a referendum on a civic matter in his or her community may be granted time off without loss in payor service credit or charge to leave as follows:

(A) The employee may be allowed 2 hours of excused absence at the beginning or end of the workday.

(B) An employee may be excused for such additional time as may be needed to enable him or her to vote, depending upon the circumstances in the individual case, but not to exceed a full day. Time off in excess of one day shall be charged to annual leave or. if annual leave is exhausted, to leave without pay.

(C) An employee who votes in a jurisdiction which requires registration in person may be granted time off to register substantially on the same basis as for voting except that no such time shall be granted if registration can be accomplished on a nonworkday and the place of registration is within a reasonable one-day, round trip travel distance of the employee’s place of residence;

(9) To serve as witness or juror when summoned involuntarily by the court, provided he or she returns to duty immediately upon release by the court. However, if the employee’s appearance in court is in his or her own interest, either as appellant, defendant, or witness, leave of absence with pay, without pay, or compensatory time off must be documented. An employee called as a court witness in his or, her official capacity, whether on behalf of the government or of a private party, is in an official-duty status.

(10) When working conditions or extenuating circumstances exist beyond the control of management, not to exceed a maximum grant of 4 hours. Excused absence in this category should normally not exceed 4 hours. However, it may be extended for the duration the conditions or circumstances such as when inclement weather prevents reporting to work.

History: Rule 11-84, eff 19 Dec 84, (part); and Rule 6-87, eff 14 May 87. § 1.